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NESSACTION, also known as the Nigerian Election Sensitization Scheme (NESS), is a non-governmental and non-partisan organisation dedicated to enhancing the political and economic participation of youth and women in Nigeria.
We are recruiting to fill the position below:
Job Title: Admin Officer
Location: Abuja
Job type: Contract
Background
o The Admin Officer will assist the Admin, Finance & HR Departments in adhering to the compliance procedures for all operational and program-related activities and NESSACTION’s financial implementation, and ensure adequate internal controls are in place and in compliance with laws, regulations, donor requirements and NESSACTION’s policies and procedures.
o If you have the required skills and experiences to excel as an Admin Officer in our organization, do apply now!
o The position is for a short term, subject to renewal based on performance and funding availability. The post holder would be expected to work 40 hours a week. The position has a competitive salary as obtainable in the industry.
Duties and Responsibilities
o Assist in receiving guests, responding on official correspondence via mail and phone calls, filing of documents and general office management
o Assist in inventory management and reporting, handling the petty cash register and ensuring availability of office supplies
o Assist in conducting facility assessments, raising requisitions, analysing vendor bids and securing approvals for hiring of vendors in accordance with NESSACTION procurement policy.
o Assist in preparing travel itinerary, training checklists and provision of logistics in accordance with NESSACTION’s travel policy.
o Assist in sorting and reviewing timesheets for coding, leave, holidays, etc.
o Assist with managing Procurement archiving and ensure monthly updates.
o Support audits (donor, internal, external, statutory) by retrieving and refilling documents.
o Assist in coordinating with all Program Officers to collect necessary documents and ensure proper documentation after return from field activities.
o Assist in ensuring all income taxes, withholding taxes, VAT, and other taxes are withheld and paid accordingly.
o Work closely with the Admin, Finance & HR and Program departments to ensure the Standard Operating Procedures for voucher redemption are followed properly.
o Assist with the monitoring of expenditures to ensure they remain within authorized levels.
o Assist in examining the validity of requests for increases in imprest levels; preparing disbursement vouchers to replenish imprest accounts.
o Assist in investigating erroneous charges and take appropriate corrective accounting actions.
o Assist in scrutinize source documents for completeness, accuracy, and validity of charges.
o Assist in financial management, tracking, preparing payment letters, drafting financial statements to donors, and recording them accordingly.
o Conduct herself/himself both professionally and personally in such a manner as to bring credit to NESSACTION and not jeopardize its humanitarian mission.
o Other Responsibilities as Assigned.
Requirements
Competencies:
Corporate Competencies:
o Demonstrates integrity by modeling the values and ethical standards of NESSACTION
o Promotes the vision, mission, and strategic goals of NESSACTION.
o Displays gender, regional, religion/belief, race, nationality, culture, age sensitivity, and adaptability.
Functional Competencies:
Knowledge Management and Learning:
o Shares knowledge and experience.
o Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan, and applies newly acquired skills.
Development and Operational Effectiveness:
o Ability to perform various standard tasks related to the provision of financial services.
o Good knowledge of NESSACTION’s admin and procurement rules and regulations.
o Good IT skills.
Application Closing Date
15th May, 2026.
How to Apply
Interested and qualified candidates should:
Click here to apply online